MANDATE
The Office takes charge of both the accounting and internal audit services of the Local Government Unit
VISION
A well-defined accounting system that provides timely, relevant and reliable financial information and reflects the faithful representation of the municipality’s accountability in managing public resources in order to support programs of development beneficial to the constituents of Solano.
MISSION
To maintain transparency in the administration of receipts and disposition of public funds and properly thereby providing timely, complete, accurate, and reliable vital financial information that are useful in making economic decisions for the welfare and development of the municipality.
THE STAFF
MARIA LINA C. SUGUITAN, CPA Municipal Accountant
JACQUELINE M. MALIJAN Administrative Officer V (Mgmt. & Audit Analyst III)
SHERYL L. DELA CRUZ Administrative Officer II (Mgmt. & Audit Analyst I)
MA. JOSEFINA N. TOMAS Administrative Officer II (Mgmt. & Audit Analyst I)
JOSEPHINE P. MANAS Administrative Assistant III (Bookkeeper II)
MEAGAN BEA P. MENDIGUARIN, CPA Administrative Assistant II (Accounting Clerk III)
KENNETH M. MANALILI Administrative Assistant II (Bookkeeper I)
MARYJANE B. CABACUNAGN Administrative Aide IV (Accounting Clerk I)
KRISTEL ANN B. DOMINGO Administrative Aide III (JO)
CITIZENS CHARTER
A. PRE-AUDIT AND EVALUATION OF DOCUMENTARY REQUIREMENTS ON ALL CLAIMS
The Service:
All disbursements chargeable to local government funds, whether General, Trust, or Special Education Fund (SEF) are processed by the Municipal Accountant’s Office.
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Please follow these steps
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You will need to present
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It will take you
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Please approach
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1. Present your Obligation Request (ObR) and supporting documents. (ObR – For General Fund and SEF Disbursements only)
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Obligation Request signed by the head of the requesting office and the Municipal Budget Office.
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3 minutes
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FLORDELIZA F. BERNABE
Admin. Assistant II
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2. Pre-audit of Vouchers
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Documents/Attachment complete and signed by concerned authorities allotment obligated for the purpose.
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10 minutes
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KRISTEL ANN B. DOMINGO
Admin. Aide III ( General Fund)
JACQUELINE M. MALIJAN
Admin. Officer V (Trust Fund)
SHERYL L. DELA CRUZ
Admin. Officer II (SEF)
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3. Preparation of Journal Entry Vouchers (JEVs)
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Documents attached and signed
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5 minutes
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4. Review and certification of the Municipal Accountant (Box A of the DV)
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5 minutes
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MARIA LINA C. SUGUITAN, CPA
Municipal Accountant
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5. Releasing of vouchers
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2 minutes
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FLORDELIZA F. BERNABE
Admin. Assistant II
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Accomplish Client Feedback Form and drop at designated suggestion box.
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TOTAL RESPONSE TIME: 25 Minutes
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B. PREPARATION OF ACCOUNTANT’S ADVICE FOR ALL CHECK DISBURSEMENTS
The Service:
Accountant’s Advice is submitted to drawee banks to ensure that check disbursements are honored by these banks.
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Please follow these steps
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You will need to present
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It will take you
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Please approach
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1. Review of Documents
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Approved vouchers by the approving authority and checks signed
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3 minutes
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MARIA JOSEFINA N. TOMAS
Admin. Officer II
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2. Preparation of Advice of check issued
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5 minutes
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3. Check and Approval of Advice
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5 minutes
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MARIA LINA C. SUGUITAN, CPA
Municipal Accountant
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4. Forward check and vouchers to Treasurer’s Officer
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2 minutes
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MARIA JOSEFINA N. TOMAS
Admin. Officer II
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Accomplish Client Feedback Form and drop at designated suggestion box.
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TOTAL RESPONSE TIME: 15 Minutes
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C. PREPARATION OF PAYROLL
The Service:
Payrolls are prepared to all officials and employees of the local government units on the 15th and 30th of the month.
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Please follow these steps
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You will need to present
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It will take you
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Please approach
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1. Preparation/Encoding of salaries and deductions
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DTR
Statement of Deductions
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30 mins/dept.
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JOSEPHINE P. MANAS
Admin. Assistant III
MARIA JOSEFINA N. TOMAS
Admin. Officer II
KRISTEL ANN B. DOMINGO
Admin. Aide III (JO)
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2. Check and Approve Payroll
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DTR
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5 minutes
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MARIA LINA C. SUGUITAN, CPA
Municipal Accountant
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Accomplish Client Feedback Form and drop at designated suggestion box.
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TOTAL RESPONSE TIME: 35 Minutes
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D. PREPATION OF FINANCIAL STATEMENTS FOR THE MUNICIPALITY
The Service:
The Financial Statements which composed of Trial Balance Statements of Financial Performance, Statement of Financial Positions, Statement of Cash Flows, Statement of Government Equity are prepared and submitted monthly, quarterly and annually to the LCE, SB and all other offices concerned.
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Please follow these steps
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You will need to present
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It will take you
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Please approach
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1. Preparation of JEV for collection and deposits, liquidations and adjustments
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Liquidations
CTRDCD and other documents
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10 minutes
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MEAGAN BEA MENDIGUARIN, CPA
Admin. Assistant II ( General Fund)
JACQUELINE M. MALIJAN
Admin. Officer V (Trust Fund)
SHERYL L. DELA CRUZ
Admin. Officer II (SEF)
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2. Check and approve JEV for collection and deposits, liquidations and adjustments
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Liquidations
CTRDCD
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2 minutes
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MARIA LINA C. SUGUITAN, CPA
Municipal Accountant
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3. Preparation of journals and ledgers for collection and deposits, cash disbursements, check disbursements and adjustments
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Paid Vouchers
Liquidations
CTRDCD and other documents
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2 hours
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MEAGAN BEA MENDIGUARIN, CPA
Admin. Assistant II ( General Fund)
JACQUELINE M. MALIJAN
Admin. Officer V (Trust Fund)
SHERYL L. DELA CRUZ
Admin. Officer II (SEF)
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4. Check and approve trial balance and supporting schedules
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Trial Balance
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1 hour
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MARIA LINA C. SUGUITAN, CPA
Municipal Accountant
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5. Forward Financial Statements to Commission on Audit, to the Local Chief Executive, to the Local Sangguniang Bayan and to the other concerned national and local offices
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Approved Trial Balance
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5 minutes
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MEAGAN BEA MENDIGUARIN, CPA
Admin. Assistant II ( General Fund)
JACQUELINE M. MALIJAN
Admin. Officer V (Trust Fund)
SHERYL L. DELA CRUZ
Admin. Officer II (SEF)
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Accomplish Client Feedback Form and drop at designated suggestion box.
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TOTAL RESPONSE TIME: 25 Minutes
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E. PREPARATION OF JOURNAL ENTRY VOUCHER (JEVS) FOR BARANGAY REPORTS AND FINANCIAL REPORTS
The Service:
The Financial Statements for the twenty two (22) barangays of the Municipality are being prepared and submitted to the Commission on Audit monthly, quarterly and annually.
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Please follow these steps
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You will need to present
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YOU WILL NEED TO PAY
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It will take you
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Please approach
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1. Review barangay Reports
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CHBreg
CRDReg
ChkDReg
DR/CR Advice
Liquidation Reports
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2 hrs/brgy
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MARY JANE B. CABACUNGAN
Admin. Aide IV
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2. Prepare and encode JEVs and journals
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Approved Barangay Reports
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1 hour
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KENNET M. MANALILI
Admin. Assistant II
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3. Approve JEVs and Trial Balance
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Reviewed Barangay Reports
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1 hour
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MARIA LINA C. SUGUITAN, CPA
Municipal Accountant
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4. Forward Financial Statements to Commission on Audit
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Approve Trial Balance
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5 minutes
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KENNET M. MANALILI
Admin. Assistant II
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Accomplish Client Feedback Form and drop at designated suggestion box.
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TOTAL RESPONSE TIME: 4 hours & 5 Minutes
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OFFICE DIRECTORY
332-2170
PROGRAMS AND PROJECTS
ACCOMPLISHMENT REPORT
GALLERY
DOWNLOADABLE FORMS
