MANDATE

The Office takes charge of both the accounting and internal audit services of the Local Government Unit

VISION  

A well-defined accounting system that provides timely, relevant and reliable financial information and reflects the faithful representation  of the municipality’s accountability in managing public resources in order to support programs of development beneficial to the constituents of Solano.

MISSION  

To maintain transparency in the administration of receipts and disposition of public funds and properly thereby providing timely, complete, accurate, and reliable vital financial information that are useful in making economic decisions for the welfare and development of the municipality.

 THE STAFF

 

MARIA LINA C. SUGUITAN, CPA Municipal Accountant  
JACQUELINE M. MALIJAN Administrative Officer V (Mgmt. & Audit Analyst III)  
SHERYL L. DELA CRUZ Administrative Officer II (Mgmt. & Audit Analyst I)  
MA. JOSEFINA N. TOMAS Administrative Officer II (Mgmt. & Audit Analyst I)  
JOSEPHINE P. MANAS Administrative Assistant III (Bookkeeper II)  
MEAGAN BEA P. MENDIGUARIN, CPA Administrative Assistant II (Accounting Clerk III)  
KENNETH M. MANALILI Administrative Assistant II (Bookkeeper I)  
MARYJANE B. CABACUNGAN Administrative Aide IV (Accounting Clerk I)  
KRISTEL ANN B. DOMINGO Administrative Aide III (JO)  

CITIZENS CHARTER

A.      PRE-AUDIT AND EVALUATION OF DOCUMENTARY REQUIREMENTS ON ALL CLAIMS

The Service:

All disbursements chargeable to local government funds, whether General, Trust, or Special Education Fund (SEF) are processed by the Municipal Accountant’s Office.

Please follow these steps

You will need to present

It will take you

Please approach

1.   Present your Obligation Request (ObR) and supporting documents. (ObR – For General Fund and SEF Disbursements only)

Obligation Request signed by the head of the requesting office and the Municipal Budget Office.

3 minutes

FLORDELIZA F. BERNABE
Admin. Assistant II

2.   Pre-audit of Vouchers

 

 

Documents/Attachment complete and signed by concerned authorities allotment obligated for the purpose.

10 minutes

KRISTEL ANN B. DOMINGO
 Admin. Aide III ( General Fund)

JACQUELINE M. MALIJAN
Admin. Officer V (Trust Fund)

SHERYL L. DELA CRUZ
Admin. Officer II (SEF)

3.   Preparation of Journal Entry Vouchers (JEVs)

Documents attached and signed

5 minutes

 

4.   Review and certification of the Municipal Accountant  (Box A of the DV)

 

5 minutes

MARIA LINA C. SUGUITAN, CPA
Municipal Accountant

5.   Releasing of vouchers

 

2 minutes

FLORDELIZA F. BERNABE
Admin. Assistant II

Accomplish Client Feedback Form and drop at designated suggestion box.

TOTAL RESPONSE TIME:                             25 Minutes

 

B.        PREPARATION OF ACCOUNTANT’S ADVICE FOR ALL CHECK DISBURSEMENTS

The Service:

Accountant’s Advice is submitted to drawee banks to ensure that check disbursements are honored by these banks.

Please follow these steps

You will need to present

It will take you

Please approach

1.   Review of Documents

Approved vouchers by the approving authority and checks signed

3 minutes

MARIA JOSEFINA N. TOMAS

Admin. Officer II

2.   Preparation of Advice of check issued

 

5 minutes

 

3.   Check and Approval of Advice

 

5 minutes

MARIA LINA C. SUGUITAN, CPA

Municipal Accountant

4.   Forward check and vouchers to Treasurer’s Officer

 

2 minutes

MARIA JOSEFINA N. TOMAS

Admin. Officer II

Accomplish Client Feedback Form and drop at designated suggestion box.

TOTAL RESPONSE TIME:                             15 Minutes

 

C.        PREPARATION OF PAYROLL

The Service:

Payrolls are prepared to all officials and employees of the local government units on the 15th and 30th of the month.

Please follow these steps

You will need to present

It will take you

Please approach

1.   Preparation/Encoding of salaries and deductions

DTR

Statement of Deductions

30 mins/dept.

JOSEPHINE P. MANAS

Admin. Assistant III

 

MARIA JOSEFINA N. TOMAS

Admin. Officer II

 

 

KRISTEL ANN B. DOMINGO

Admin. Aide III (JO)

2.   Check and Approve Payroll

DTR

5 minutes

MARIA LINA C. SUGUITAN, CPA

Municipal Accountant

Accomplish Client Feedback Form and drop at designated suggestion box.

TOTAL RESPONSE TIME:                             35 Minutes

 

D.        PREPATION OF FINANCIAL STATEMENTS FOR THE MUNICIPALITY

The Service:

The Financial Statements which composed of Trial Balance Statements of Financial Performance, Statement of Financial Positions, Statement of Cash Flows, Statement of Government Equity are prepared and submitted monthly, quarterly and annually to the LCE, SB and all other offices concerned.

Please follow these steps

You will need to present

It will take you

Please approach

1.   Preparation of JEV for collection and deposits, liquidations and adjustments

Liquidations

CTRDCD and other documents

 

10 minutes

MEAGAN BEA MENDIGUARIN, CPA

Admin. Assistant II ( General Fund)

 

JACQUELINE M. MALIJAN

Admin. Officer V (Trust Fund)

 

SHERYL L. DELA CRUZ

Admin. Officer II (SEF)

2.   Check and approve JEV for collection and deposits, liquidations and adjustments

Liquidations

CTRDCD

2 minutes

MARIA LINA C. SUGUITAN, CPA

Municipal Accountant

3.   Preparation of journals and ledgers for collection and deposits, cash disbursements, check disbursements and adjustments

Paid Vouchers

Liquidations

CTRDCD and other documents

 

2 hours

MEAGAN BEA MENDIGUARIN, CPA

 Admin. Assistant II ( General Fund)

 

JACQUELINE M. MALIJAN

Admin. Officer V (Trust Fund)

 

SHERYL L. DELA CRUZ

Admin. Officer II (SEF)

4.  Check and approve trial balance and supporting schedules

Trial Balance

1 hour

MARIA LINA C. SUGUITAN, CPA

Municipal Accountant

5.  Forward Financial Statements to Commission on Audit, to the Local Chief Executive, to the Local Sangguniang Bayan and to the other concerned national and local offices

Approved Trial Balance

5 minutes

MEAGAN BEA MENDIGUARIN, CPA

 Admin. Assistant II ( General Fund)

 

JACQUELINE M. MALIJAN

Admin. Officer V (Trust Fund)

 

SHERYL L. DELA CRUZ

Admin. Officer II (SEF)

Accomplish Client Feedback Form and drop at designated suggestion box.

TOTAL RESPONSE TIME:                             25 Minutes

 

E.        PREPARATION OF JOURNAL ENTRY VOUCHER (JEVS) FOR BARANGAY REPORTS AND FINANCIAL REPORTS

The Service:

The Financial Statements for the twenty two (22) barangays of the Municipality are being prepared and submitted to the Commission on Audit monthly, quarterly and annually.

Please follow these steps

You will need to present

YOU WILL NEED TO PAY

It will take you

Please approach

1.  Review barangay Reports

CHBreg

CRDReg

ChkDReg

DR/CR Advice

Liquidation Reports

 

2 hrs/brgy

MARY JANE B. CABACUNGAN

Admin. Aide IV

2.  Prepare and encode JEVs and journals

Approved Barangay Reports

 

1 hour

KENNET M. MANALILI
Admin. Assistant II

3.  Approve JEVs and Trial Balance

Reviewed Barangay Reports

 

1 hour

MARIA LINA C. SUGUITAN, CPA

Municipal Accountant

4.  Forward Financial Statements to Commission on Audit

Approve Trial Balance

 

5 minutes

KENNET M. MANALILI
Admin. Assistant II

Accomplish Client Feedback Form and drop at designated suggestion box.

TOTAL RESPONSE TIME:                             4 hours & 5 Minutes

 

OFFICE DIRECTORY

332-2170

PROGRAMS AND PROJECTS

 

ACCOMPLISHMENT REPORT

 

GALLERY

 

DOWNLOADABLE FORMS